Guidelines for speakers
Presentation guidelines
- For each oral presentation, there will be a 15 min time slot (12 min for the presentation + 3 min for discussion). In order to allow the audience to switch rooms between sessions, the chairs of each session will be asked to keep a strict time management. Please make sure your presentation stays within the given time frame!
- Please arrive at your session room at least 15 min in advance of your session. This will give you time to meet with your session chair and familiarise with the setting. One of our conference volunteers will be available to support the session and assist with the technical setup.
Technical information
- All the speakers presenting on Tuesday are requested to submit their presentation by Friday 19.06.2026, 09:00 am
- All the other speakers please upload your presentation until 09:00 am 1 day before the day of the presentation, e.g. if you present on Wednesday morning, submit your talk by Tuesday morning!
- Please submit the presentation online, we will provide the details in due time. For each Session, there will be a dedicated Cloud, onto which the presentations can be uploaded.
- Format: All presentations should be saved either in Microsoft PowerPoint (pptx format preferred) or as a PDF file in 16:9 format (full read/write permissions).
- Please use the following file name format: Day of the presentation_session number_name author.pptx, i.e., pptx.
- Please note: We cannot answer any individual questions related to the upload or quality of presentations. A brief technical check will be performed with each presentation, and we will contact you in case of any issues. Should you have any questions or concerns, please approach the IT Desk at the conference venue in person.
- Each session room will be equipped with a projector and integrated Windows computer (Win11 Education 24H2). There will be no Macintosh computer, and it is not possible to use your own laptop! Please make sure that your PowerPoint presentation can run on a Windows computer and prepare a PDF to be sure.
Guidelines for Workshops
- Each Workshop room will be equipped with a projector and integrated Windows computer (Win11 Education 24H2). There will be no Macintosh computer.
- If you need specific material or IT systems, please bring them yourselves. If you want to use additional computers and beamers, don’t forget to bring transition plugs to the Swiss Type J (3-pin, grounded) and Type C (2-pin, ungrounded)
Instructions for Posters
- Poster sessions are an important part of this conference. Two poster sessions are scheduled for Tuesday and Thursday afternoons, following the panel sessions.
- The posters will be exposed in the corridors of the main building, so that they are visible to everyone also during breaks.
- Check the programme of your Session to see whether you will have the opportunity to present your poster in a flash talk. Flash talks are usually 1-3 minutes, without PowerPoint support, depending on the guidelines provided by your Session Chair. Don’t try to give a “Mini-Talk” but pitch your poster by answering the question: “Why should you come to see my poster?”
- There will be two Poster Sessions:
- Poster Session I on Tuesday from 17:30 onwards
- Poster Session II on Thursday from 17:30 onwards
Due to the limitations of space, the Posters of Poster Session I have to be dismantled at the end of Poster Session I (Tuesday evening). Posters of Poster Session II have to be erected on Thursday morning.
- You will be informed directly, to which Poster Session your Poster has been assigned. The information will also be available in the programme.
- Erecting and dismantling
- Please bring your printed poster to the IT Desk (Room B32, ground floor, Building 1er Mars). A staff member will direct you to the appropriate location for display.
Poster Session I: Poster drop-off: Monday, 12:00–18:00
Dismantling: Tuesday evening after Poster Session I
Poster Session II: Poster drop-off: Tuesday afternoon 12:00–18:00 at the latest
Dismantling: Friday by 12:30 at the latest
Posters that are not dismantled by authors will be disposed.
- Attending your poster
Authors are expected to attend their poster during their dedicated Poster Session.
Please consult the conference programme for the timings of the poster sessions:
- Locating your poster board
The Boards will be numbered and labelled with your poster Number.
There will be information on site to help locate your poster placement.
- Mounting your poster on the poster board
The material to mount your posters will be supplied by the organisers.
- Size of your poster
Each poster presentation will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120 cm high and 85 cm wide).
